Microsoft Word Help – Tips – Tutorials Page Index

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Add Classic Form Controls to the Word 2007/2010 Developer Tab: This Microsoft Word Tips & Microsoft Word Help page shows you a simple example of ribbon customization while restoring some useful controls to their rightful place on the UI.

Add Interactive Toggle Objects to Simple Word Documents: Have you ever wanted to add a little flair to your Microsoft Word documents like a check box so an on screen user can toggle checked or unchecked without using a protected form? Here are step by step instructions for creating this little trick plus a complete template with toolbar for creating interactive checkboxes, "X" boxes, buttons and arrows. Updated with a method for creating toggles on the fly so your toggles can work when documents are sent to other users.

Add "COPY" Watermark to Printed Documents: Add a temporary "COPY" watermark when printing second and subsequent copies of a saved document
Add Macro to Quick Access Toolbar (QAT): Steps to create a simple macro and add a control to the QAT to execute it.
Add Section Break and Unlink Header/Footer: Steps to create a simple macro and add a control to the QAT to execute it.
Address a Letter Using as UserForm: A UserForm lets you quickly prepare PC generated correspondence to friend, clients, or customers.
Ampersand "&" in Dropdown Field: Display and print an ampersand "&" in a Microsoft Word protected form dropdown field.
AutoCorrect Generator: Use this handy method for creating multiple Microsoft Word AutoCorrect entries.

(No offense ladies. It's nostalgic)

Banner Text and Other Nifty Applications of EQ Fields: The Microsoft Word EQ field is a handy tool for creating simple text effects.
BookMark Tool and my Compact BookMark Tool: An improved user interface for adding, deleting and browsing bookmarks in Microsoft Word documents.
Build and Deploy Custom Building Block Gallery: A quick and easy way to build and deploy a built-in custom building block gallery/galleries from the Quick Access Toolbar (QAT), Ribbon, or building block type Content Control.

Build Google Search String from Selected Text: Some handy VBA for quickly creating a Google search string from selected text.
Building Blocks & AutoText: A discussion on building blocks in Word2007/2010 and their relationship to the AutoText feature in earlier Word version. Includes an add-in with enhanced tools for working with building blocks.
Calculated Dates: Use a little VBA and Microsoft Word fields to easily calculate and roll back or roll forward a date in your Microsoft Word documents.
CleanUp Text: Quickly and easily clean text of unwanted leading\trailing characters or formatting.

Count Lines of Text: Hope for the frustrated transcriptions.
Count Selected Word\Phrase: Provides a simple macro that you can use to quickly count the number of times a selected word or phrase is used in your document text.
Conditional Headers and Footers: Some tips for controlling display of Microsoft Word header and footer text.

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Content Controls: An introductory tips page on content controls with links to all my tips focused on content controls. Tips and examples for using content controls as variables and to display results of mathematical operations.
Content Control Custom Checkboxes: A VBA template Add-In that provides a Content Control Checkbox. These checkboxes can perform independently or be set in groups where only one checkbox can be checked at a time.
Content Control Custom Events: A VBA method to create and monitor content control custom events (OnChange, OnEnter, OnExit). Now change to content control text can be evaluated and processed in real time eliminating the need to first exit the control.
Content Control Grouping and Navigation: Some tips for grouping and navigating between content controls used in a document. Provides method to tab from one rich text control to another.
Content Controls in Math Calculations: Tips and examples for using content controls as variables and to display results of mathematical operations.

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Create and employ a UserForm: In this Microsoft Word Tips & Microsoft Word Help page I will show you how to create and employ a UserForm from a document template. I have held off publishing this page for over a year because there is already a page on this topic published on the MVP FAQ page
Create/Format Fractions: Links to several tips and techniques for entering formatted fractions in Word documents and a macro for processing all the fractions in a document in a simple one step procedure.
Create List of Files in Any Folder: Provides a VBA template add-in solution for the task of listing files and selected file data located in any folder and sub-folders. You could use it to create a list of files on you floppy drives or flash thumb drives.
Create Mapped Content Controls: This tips page is an extension of my popular Repeating Data page and provides a user friendly add-in that makes creating mapped content controls a breeze. This has been one of my favorite projects!! Updated to add a means of mapping an existing Content Control.
Currency Format: Automatically apply currency format to simple numeric text in table cells and update calculations.

Custom VBA Message Box: Create a custom VBA message box to expand Microsoft Word user options.
Customize the Ribbon (It doesn't take Rocket Science): A step by step procedure to show you that you can customize the Office 2007/2010 Fluent Ribbon Interface without expensive add-in software or experience as a developer. I did it and so can you!
Customize the Word2007 Shortcut Menus: A VBA method for adding built-in or custom commands to Word 2007/2010 shortcut menus.
Date Sequencer: A user interface tool for making date entries in Microsoft Word documents.

Date & Time Stamp: Quickly and easily inert the current date or time in your Microsoft Word document. Includes a method for inserting an "ordinal" formatted date e.g., Monday, the 30^th of January 2012.
Deduced Sentences: A class Add-In used to deduce complete sentences in Word text.
DocBundler: DocBundler is a document automation process developed by Word MVP Greg Maxey (me). It consists of a central Data Sheet template containing VBA processing instructions, and a set of related templates that you can customize and use to create sets (or "bundles") of Word Documents that draw data from the Data Sheet.
Document Splitter: A easy to use Add-In that splits the active document into one or more individual files based on a user defined delimiter. The Add-In contains lots of neat VBA tricks like code for picking a file path and validating a string.
Document User Instructions: Inspired after fellow Microsoft Word MVP Graham Mayor pointed me to the tree while I was searching the forest. This page demonstrates a few simple techniques for providing users of your documents with amplifying instructions.

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Document Variables (Hidden Gems in Word): Link to a convenient Add-In for managing document variables, bookmarks, and document properties.
Dynamic Menu Controls (Word2007): How to steps for designing and employing the dynamicMenu control with Word2007 ribbon customization.
Error Handling 101: A few tips and examples for using error handlers in VBA
Extract Document Data: This is a companion tips page to Extract Data from FormFields below. You can use the methods shown here to extract data from individual documents saved in your file directories.

Extract Data from Form Fields or Content Controls: Macro code and illustrations for extracting data from a batch of Microsoft Word documents (protected forms with form fields or documents containing content controls) and displaying the results in Access or Word.
Extract Numbers from User Input String: Demonstrates a VBA process for extracting individual numbers from a user input of continuous, discontinuous or group continuous numbers.
Fancy Lines in Word2007: Restore fully formattable drawing lines to Word2007 documents.
Field Macros: A collection of macros for working with the Microsoft Word field collection.

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"Find It" Tool Bar: A handy Add-In useful for counting, marking, or killing text.
Find and Replace w/Long Strings: Overcome the 255 character limitation in Microsoft Word Find and Replace strings.
FormField UserForm ListBox: Shows an efficient method to overcome the 25 item limitation of FormField DropDown list fields.
Found Where You Are Not Looking: Or how to overcome the unexpected behavior Word presents when you attempt to perform a VBA Find operation in a defined bookmark range.
Group File Opener: A Microsoft Word Add-In that makes it easy to save or save and close a group of files. Then reopen the same group of files with a click of a button.
Highlighter (My Custom Highlighter): A Microsoft Word Add-in that provides "subdued" colors for shading text (a work around for the garish colors in the built-in highlighter tool.

Insert Content with Content Controls: Tips and examples for inserting content into targeted bookmarks in your document based on a selection or entry the document user makes in the document content controls.
Insert Text "At" or "In" a Bookmark: Tips and methods for inserting text at or in a bookmarked location in a document with VBA.
Installing and Employing Macros: A few simple steps that lets you quickly install and employ macros published here or ones you find in other support forums.
Interactive UserForms: Examples and code for making data in your document interactive with corresponding data controls in a UserForm
Invoice (Automated for Word): A handy template for the home or small business user.
Line Numbering: A discussion of line numbering and how section direction and a right to left script language such as Hebrew or Arabic can be used to create line numbering in the right margin.
Linked Content Control Drop-Down List: Example and VBA code for creating a pair of linked content control drop-down lists. The user selection in the primary (master) control determines the list items in the secondary (slave) control.

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Linked FormField DropDown List: Examples and VBA code for creating a pair of linked dropdown fields. The user selection in the primary field determines the list items in the second field.
List Spelling Errors: A useful macro or Microsoft Word add-in for creating a spelling error summary report.
Margin Text: A macro to quickly create a handy margin text style
Master Your Form Fields: Some examples and tips for using Run On Entry and Run On Exit macros to empower form fields.
Mayor & Maxey "CC/V/B and DP Tools" Add-In: A compact and versatile Add-In for working the the document content control, variable, bookmark and document properties collection. Lets you easily create and manage document variables and mapped content controls.
Modify Content Control Placeholder Text: Tips and techniques for modifying Content Control Placeholder text and a template Add-In that you can download to speed up the process of reviewing or setting your ContentControl properties.

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Modify QAT Button Face Images: Shows a method for modifying the button face image displayed on the Quick Access Toolbar.
Never Use ^13 in the "Replace With" Field: Or "Why don't my paragraphs act like paragraphs?" "I can't sort them or format them as individual paragraphs."
Numbered Labels: A link to my Englishman friend and Word MVP Graham Mayor's site. In a collaborative effort, Graham and I present several methods for placing sequential numbers on labels.
Outlook Interoperability: A Word2007 AddIn for interoperability with Outlook.
Pass Data To/From a UserForm: Methods, with examples, for passing information to a Microsoft Word UserForm from a calling macro and from a UserForm to a calling macro.

Page Numbering: Links to popular Microsoft Word MVP FAQ pages plus a few tips for dual numbering and alternative field numbering.
Play Sound Byte When Document Opens: A novelty Microsoft Word Tips & Microsoft Word Help page demonstrating the use of API.
Populate a UserForm ListBox: Explanations, illustrations, and code for populating a UserForm ListBox
Populate a UserForm List/ComboBox with Data from XML Source: An addendum to the page listed above.
Print Numbered Copies: This Microsoft Word Tips & Microsoft Word Help page shows you how to use a macro for printing multiple numbered copies of a document.

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Process All Files in a Batch Folder: Quickly designate a batch folder and perform a macro process on all files in the folder.
Proofreader Marks Add-In (An exercise in advanced Ribbon customization techniques): A functional Add-In for inserting proofreading annotations as comments in a Word document. The primary purpose of developing this Add-In was to illustrate an advanced Ribbon customization technique.
Put Track Changes in Word2002 Back On Track: Microsoft really gooned up the track changes in Word2002. If you are used to seeing your deleted text with a strike through and want that feature back then you're almost home.
Recently Used Files Editor: A UserForm interface to quickly remove files from the Microsoft Word "Recently Used Files" List. Updated to add capability to remove pinned or unpinned files from the Word2007 list.
Rename a Batch of Files: Use handy macros to quickly rename a batch of document files.
Rename FormFields: A simple macro for globally renaming formfields throughout a document with the default designation and index number.

Repeating Data (or Populating Fields): A common question from Microsoft Word users is "How do I enter data such as client name, account number, etc. once and have it repeated automatically in other parts of the document?" This Tips Page provides some links to comprehensive solutions as well as tips for quick easy solutions to basic documents.
Repurpose User Interface (U/I) Controls: Some methods and examples of repurposing U/I controls.
Reverse Number a List: This Microsoft Word Tips & Microsoft Word Help page shows you how to use a macro to quickly apply reverse numbering to a selected list.
Ribbon Custom Icons: Apply custom icons (e.g., icons created with the Word2003 Button Editor) to Word2007 custom ribbon controls.

Ribbon Images & Labels Part I: This page illustrates image and label changes you can make with existing built-in office controls.
Ribbon Images & Labels Part II: This page illustrates adding built-in or custom images and labels to custom controls.
Ribbon Images & Labels Part III: This page illustrates loading and using custom images from external sources.
Ribbon Images & Labels Part IV: Apply built-in or custom images and labels on the; "on the fly" to dynamic ribbon controls such as togglebuttons, dropdowns, and comboboxes.
Ribbon Images & Labels Part V: Demonstrates a work-a-round allowing you to access custom images located in the document's OpenXML Format file data store folder "customUI\Images" using the ribbons getImage attribute.

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Ribbon Gallery Control: A continuation of my quest to understand and master working with the new Ribbon UI controls. This Microsoft Word Tips & Microsoft Word Help page provides examples and discussion on using the gallery control with an introduction to the editbox, checkbox, and dialogBoxLauncher.
Ribbon Menu Controls: A continuation of my quest to understand and master working with the new Ribbon UI controls. This Microsoft Word Tips & Microsoft Word Help page provides examples and discussion on using the menu, splitButton, and dynamicMenu controls.
SEQ Field Numbering: A explanation of SEQ field list numbering with a handy add-in for creating and working with numbered lists.
Show Full Ribbon: Tips and methods for controlling how the Ribbon and QAT are displayed.

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Sorting Lists (Macro methods): A few simple VBA solutions for sorting lists. 1) Sort and remove duplicates, 2) Exclude the articles "A" and "The" from sort criteria, 3) Relocate articles "A" and "The" in list members.
Spacing After Sentences: Automatically set two spaces following each full stop sentence punctuation mark.
Spell Checking in UserForm Textbox Entries: Illustrations and macro code that shows you how to spell check UserForm Textbox entries.
Spell Out Currency: This Microsoft Word Tips & Microsoft Word Help page shows you how to use a Word field to spell out values up to $100,000.00 and if you are really feeling generous there is a VBA method for values up to $9,999,999,999,999.99
Style Report: Quickly scan your Microsoft Word documents to review style usage. Use the prompts to decide if you will "keep" or "delete" various styles in the document.

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(No offense ladies. It's nostalgic)

Table Cell Data (Word 2003): A convenient macro (add-in) for determining Microsoft Word table and cell information.
Table Cell Data (Word 2007/2010): An enhanced version of the original Table Cell Data add-in above with new features using advanced ribbon customization techniques.
Table Cell Events: A demonstration of a VBA technique to monitor the range of an active cell and create and use cell OnEnter, OnExit and OnChnage events.
Table Re-Sorter: A Microsoft Word add-in you can use to sort table data left to right or top to bottom.
Toggle Data Display: "How can I create a document so that the display of information can be expanded and collapsed?"
TRIFECTA (or UserForm Diminishing List): A UserForm method for selecting items from a series of diminishing lists.

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Unlink Header and Footer After Adding New Section: This Microsoft Word Tips & Microsoft Word Help page shows you how to use VBA to quickly add a new section and make changes to the header or footer text without affection other headers or footers in the document.
Validate Content Control Entries: Overcome the "Bug" in the Document Event ContentControl OnExit procedure. This opens endless possibilities for using the event to validate text that users enter in your ContentControls.
Validate Content Control Entries using an attached Schema: This tips page demonstrates the ability to and steps necessary to validate data entered into a mapped content control against an attached schema.
Validate UserForm Text Entry: Advanced techniques and tips for validating UserForm text field entries with sample code for displaying UserForm data at bookmarks in a document.

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(No offense ladies. It's nostalgic)

VBA Basics: Nothing really new here. However, after putting if off for over a year, I decided to compile some of my notes on VBA Basics into a Microsoft Word Help & Tips page. It might just keep you from stumbling over the same issues that I often have.
VBA Find and Replace: A pair of Add-Ins (for Word2003\2007\2010) providing a simple user interface for performing find and replace processing on multiple documents located in a common directory and processing multiple find and replace words or phrases.
Word Fields: Step by step instructions for inserting fields in your Microsoft Word documents.
Word Usage and Frequency: A Word VBA Add-In to facilitate reporting word usage and frequency in a Word document.

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