Resting Anchor

The Anchorage

Personal website of Gregory K. Maxey, Commander USN (Retired)

Print Numbered (or Dated) Copies
(A Microsoft Word Help & Tip page by Gregory K. Maxey)

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The information, illustrations and code contained in my "Microsoft Word Tips" are provided free and without risk or obligation.

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However, the work is mine. If you use it for commercial purposes or benefit from my efforts through income earned or time saved then a donation, however small, will help to ensure the continued availability of this resource.

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This Microsoft Word Tips & Microsoft Word Help page provides a VBA procedure to print multiple numbered copies of a document.

Just position your cursor where you want the sequential number to appear, execute the procedure, and follow the prompts.

VBA Script:
Sub PrintNumberedCopies()
Dim NumCopies As String
Dim StartNum As String
Dim Counter As Long
Dim oRng As Range
  If MsgBox("The copy number will appear at the insertion point." _
          & " Is the cursor at the correct position?", _
           vbYesNo, "Placement") = vbNo Then End
  If ActiveDocument.Saved = False Then
    If MsgBox("Do you want to save any changes before" & _
              " printing?", vbYesNoCancel, "Save document?") = vbYes Then
      ActiveDocument.Save
    End If
  End If
  StartNum = Val(InputBox("Enter the starting number.", "Starting Number", 1))
  NumCopies = Val(InputBox("Enter the number of copies that" & _
                           " you want to print", "Copies", 1))
  ActiveDocument.Bookmarks.Add Name:="CopyNum", Range:=Selection.Range
  Set oRng = ActiveDocument.Bookmarks("CopyNum").Range
  Counter = 0
  If MsgBox("Are you sure that you want to print " _
            & NumCopies & " numbered " & " copies of this document", _
            vbYesNoCancel, "On your mark, get set ...?") = vbYes Then
    While Counter < NumCopies
      oRng.Delete
      oRng.Text = StartNum
      ActiveDocument.PrintOut
      StartNum = StartNum + 1
      Counter = Counter + 1
    Wend
  End If
lbl_Exit:
  Exit Sub
End Sub

With a little modifications you can also print pages dated sequentially for use as a daily planner:

VBA Script:
Sub PrintSeqDatedCopies()
Dim i As Long
Dim d As Date
Dim strDate As String
Dim oRng As Range
Dim NumCopies As Long
  If MsgBox("The date will appear at the insertion point." _
          & " Is the cursor at the correct position?", _
          vbYesNo, "Placement") = vbNo Then End
  If ActiveDocument.Saved = False Then
    If MsgBox("Do you want to save any changes before" & _
              " printing?", vbYesNoCancel, "Save document?") = vbYes Then
      ActiveDocument.Save
    End If
  End If
  On Error Resume Next
Date_Err_Reentry:
  d = CDate(InputBox("Enter the starting date.", "Starting Number", Date))
  If Err.Number = 13 Then
    MsgBox "Invalid date format"
    Err.Clear
    GoTo Date_Err_Reentry
  End If
  On Error GoTo 0
  NumCopies = Val(InputBox("Enter the number of copies that" & _
                           " you want to print", "Copies", 1))
  ActiveDocument.Bookmarks.Add Name:="Date", Range:=Selection.Range
  Set oRng = ActiveDocument.Bookmarks("Date").Range
  i = 0
  If MsgBox("Are you sure that you want to print " _
            & NumCopies & " sequentially dated " & " copies of this document", _
            vbYesNoCancel, "Print Confrimation") = vbYes Then
    While i < NumCopies
      oRng.Delete
      strDate = Format(d, "dddd MMM dd, yyyy")
      d = DateAdd("d", 1, d)
      oRng.Text = strDate
      oRng.Font.Size = "36"
      ActiveDocument.PrintOut
      i = i + 1
    Wend
  End If
lbl_Exit:
  Exit Sub
End Sub

Site Note icon See: Installing Macros for instructions on how to set up and use the macros provided in this Microsoft Word Help & Microsoft Word Tips page.

This macro was adapted from code posted by Doug Robbins in the MVP FAQ: Sequentially numbering multiple copies of single document using a macro

That's it! I hope you have found this tips page useful and informative.

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DISCLAIMER/TERMS OF USE

The information, illustrations and code contained in my "Microsoft Word Tips" are provided free and without risk or obligation.

Click to acces PayPal Verification Service Click to acces PayPal Verification Service

However, the work is mine. If you use it for commercial purposes or benefit from my efforts through income earned or time saved then a donation, however small, will help to ensure the continued availability of this resource.

If you would like to donate, please use the appropriate donate button to access PayPal. Thank you!

Click to donate British Pound Sterling                   Click to donate US dollars                   Click to donate EU euros

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