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This Microsoft Word Help & Tips page provides links to
tips on this subject and a few of my own. |
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Links to solutions for some common page numbering issues can be found at
Microsoft Word MVP FAQ.
Click on the Numbering tab and scroll down to page numbering. |
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1. Dual Numbering. Sometimes folks ask
how to display both Page X of Y Pages and Page X of Z Pages in the
header/footer of a document, where X is both the page number referenced
to Y and Z, Y is the total number of pages in the document, and Z is the
total number of pages in individual sections. Lets take a
sample document divided into three sections. Section one contains
two pages, section two contains three pages and section three contains
three pages. The illustration below depicts dual numbering in
section one. |
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| a. Applying dual numbering
format in section one is
simplicity itself. As shown in the illustration below, the {Page} and
{Numpages} fields are used for the X of Y format on the left and the
{Page} and {SectionPages} fields are used for the X of Z format on the
right. |
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b. The problem that arises in section 2 and on
is that the { PAGE } field that is used in both the right and left side
constructions can be formatted to "Continue from ..." or
"Start at ..." in each new section of a document, but not both!!
We choose "Start at 1" in order to reset the page numbering in section 2
to "1." However, this presents the problem circled in the example
below. |
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c. To work around this problem we must devise a method of tallying the
number of pages in each previous section and adding them to the value of
the {Page} field in the left hand side construction. Our rescuer comes in the form of the PAGEREF
field. A PAGEREF field returns the value of the page number containing
a
specified cross reference. A bookmark can serve as the cross
reference. So part of our solution is to insert a bookmark (lets
call it S1) over the last word or character of text in section 1.
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| d. Now to correct
the X of Y numbering in section two, display the
section two header and toggle off "same as previous/link to previous."
Use (ALT+F9) to display the field coded and chage the field codes as
indicated below. Here we have incorporated a PAGEREF field and the
PAGE field in a formula field which calculates the correct page number
to display. { PAGE } returns "1" since PAGE was formatted to Start
at 1 in the new section. PAGEREF S1 returns the page number of the
cross reference bookmark S1. S1 is located on page 2 of section
one. For more on field code construction, see
Word Fields. |
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| e. Steps c. and d. must be repeated for
each section excluding the last section of the document. The last
word or character in section two is bookmarked S2. The field coding in
section three is: |
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| f. When the field codes are toggled the display
updates as follows: |
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2. Conditional Numbering. "I have a
cover page on my document that I don't want numbered." (or "How do
I start numbering with Page 1 on the second or other subsequent page of
my document.) |
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a. There are several ways to solve this
issue. The more traditional is using File>Page Setup>Layout to specify a
Header and Footer "different first page" or sectioning your
document using section breaks.
Fellow MVP Suzanne Barnhill describes these method in detail here:
How to set up a document with front matter numbered separately
b. An alternative quick and
easy solution is to simply use a Condition IF statement: |
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c. The IF statement compares the page number with
the value "1." If the page number is greater than 1, then the
display is the page number - 1. So, if you are the second page of
your document, "1"is displayed. For more on condition field
usage and construction, see my
Conditional Headers and Footers page. |
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Note:
Using the conditional IF method works for simple page numbering.
It will introduce errors if you attempt to use a Table of Contents in
your document. |
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3. Number Every Other Page Consecutively. |
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a. If
you want to print on the front and back of your paper but only number
the front side with a consecutive number, use a "different odd and even"
header/footer layout (File>Page Setup>Layout) and use the following
field construction in the odd page header: |
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4. Numbering each pages as Odd or Even. |
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a. If you want to to number
each page in odd or even increments you can use: |
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